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Xero vs. Quickbooks Online

Xero vs. Quickbooks Online

You can check the receipts you have against the bank feed for errors. From now on, when you manually upload a receipt onto Hubdoc, Hubdoc will extract the key data from the receipt. If you’re researching other vendors, check out either our Accounting Software Reviews page or our Payroll Software Reviews page. Leverage Hubdoc’s integrations to keep everyone on the same page. No more data silos or documents getting stuck in wallets, inboxes or shoeboxes.

For more information, check out our article on Scheduled Submit. Business applications like inventory and time tracking connect with Xero. Enter your email below to receive your FREE business guide now. Enter your email below to receive your FREE property and tax guide now. Our team are here to help you find a software that saves you time and suits your business and personal needs.

Paying a new bill is simpler in Xero than it is in QuickBooks Online. All you have to do is navigate to “purchases” under “accounting,” select “new,” then click “bill.” QuickBooks Online involves a few more steps. Invoicing isn’t complicated with either accounting service, and both Xero and QuickBooks Online have many advanced capabilities. QuickBooks Online offers more than Xero in customizing your experience and often lets you accomplish tasks in fewer steps.

what is hubdoc

Now your accountant can gain access to all your bookkeeping, directly from Hubdoc. Simply grant your accountant access to your account and an email invite will be sent. You can finally stop chasing down missing bills and statements.

Deleting a client’s Hubdoc account requires two steps to be completed. First, the current payor must downgrade the account from their billing. If you would like to stop paying for the account, but would like the documents to remain accessible, you can just downgrade the account. We want to note that Xero and its alternatives are intended for smaller businesses. Larger organizations looking for payroll solutions can check out other vendors, such as APS Payroll or BenefitMall.

QuickBooks Online delves deeper into accounts receivable than Xero. If you’ve read our individual Xero review and QuickBooks Online review, you know that they’re strong contenders and both made our list of the best accounting software programs. Xero and QuickBooks Online perform many of the same functions, including invoicing, paying bills and bank reconciliations, so the difference may be how easy they make these tasks.

While only one employee can access the accounting software, compared to unlimited users on Xero, the lack of transaction limits makes it a better deal for small businesses. Not all accounting software is built for businesses that bill their customers an hourly rate. Project management in QuickBooks Online also tracks time, but it’s a process to set up and add to invoices. Xero doesn’t have a place on its standard invoices to add terms, either. If your business frequently offers terms, that could be a deal breaker and you may want to check out our FreshBooks review, instead.

Shared data

what is hubdoc

It’s great for collaborating with bookkeepers, accountants and colleagues. Rules to automate how receipts, bills and statements are coded. Hubdoc extracts key information from your receipts, invoices, and bills.

what is hubdoc

If you’re concerned that one owner may be taking too much out of the business, it will quantify those concerns. Under “accounts,” “purchases” and “new,” you’ll find “repeating bill.” Xero automatically saves bills you input as recurring and lets you select the recurrence options. If you realize that a bill will recur often after inputting and saving it, there’s a box to click to make it repeat. The live bank feed is the best thing since screw top wine bottles.

  • Once approved, will create the transaction in Quickbooks Desktop for you, automating a large portion of the payable process.
  • Xero and QuickBooks Online perform many of the same functions, including invoicing, paying bills and bank reconciliations, so the difference may be how easy they make these tasks.
  • You receive exactly the same information in an online version of your statement through Online Banking as you would with a paper version.
  • Under “accounts,” “purchases” and “new,” you’ll find “repeating bill.” Xero automatically saves bills you input as recurring and lets you select the recurrence options.
  • To view your statements online in PDF format, we recommend using Adobe Reader version 6.0 or higher (download Adobe Readerlayer).
  • If you need payroll processing and integrated merchant processing, QuickBooks Online will definitely better suit your business’ needs.

This is a perfect example of a freebie costing you more than you would spend on a paid solution. I am an Excel ninja, I can whip up fancy formulas while sucking down a G&T in the blink of an eye. I don’t have a huge number of transactions, yet, I still pay for Xero. The time it would take me to complete the data entry I would need to each month outweighs the investment in Xero. Hiring a bookkeeper to enter the receipts into a spreadsheet, well that would just be madness.

If you’re in the market for cloud-based accounting software to support your growing business, it may seem like there are an overwhelming number of options. Here at, we want to help you pick the right accounting software for your business. In this article, we’re going to compare Xero and QuickBooks Online to see what stands out about two of the industry’s best providers. AutoEntry works by capturing and analyzing details from paper documents, before posting this information into a user’s Xero account.

Create rules to automate how your docs are published and coded. You receive exactly the same information in an online version of your statement through Online Banking as you would with a paper version. Automobile and recreational vehicle loan statements become available 20 days prior to your payment due date. In contrast, the Simple Start plan includes estimates, invoicing and expense tracking, basic reports and sales tax.

Xero is a cloud-based accounting software for small businesses. Businesses have access to their cash flow in real time so they can pay their bills faster. Other features of Xero include quick bank reconciliation, expense management and inventory management. Your check images are available online for viewing up to 18 months.

Under its reports, you’ll find depreciation and disposal schedules, as well as fixed asset reconciliations. It’s easier to outsource it than to calculate and collect on taxes yourself. QuickBooks Online’s payroll processing functions cost an additional $19 or $49 per month, depending on what you need, plus $2 per employee. Neither QuickBooks Online nor Xero lets you track the time and costs associated with projects until you’re paying for their most expensive plan.

QuickBooks Online’s Plus plan costs the same as Xero’s highest tier, $60 per month, and adds inventory tracking and up to five users. The Established plan is Xero’s most expensive option at $60 per month. It adds multiple currencies and the ability to input or track expenses.

It’s simpler to automate your payments and its dashboard is easy to use and better designed for staying on top of current and upcoming bills. Setting up recurring bills in QuickBooks Online is far more painful. It’s done through the banking register, where you find and click the last payment made to the vendor.

In addition to everything on the Simple Start plan, it gives you bill payment, time tracking and increases the number of users who are allowed access to three. We prefer having the ability to use drag and drop to modify reports with the service Hubdoc over QuickBooks Online’s more involved process. That said, QuickBooks Online wins in this category because of the variety and usefulness of its reports. If your business pays many of the same expenses monthly, Xero may be the superior choice.

Instead, we can recommend a range of different accounting software depending on your personal and business needs. Using the right software will not only make your life easier (able to focus on other business matters of greater importance), but it also helps us too! It helps to automate the process of syncing your accounts with our systems.


Users are able to run unlimited payroll via an intuitive interface. Payroll data syncs with Xero for faster reconciliation, so users won’t need to manually re-enter data. Finally, full-service payroll and tax filings are available in all 50 states.

Enroll in Online Banking today contact us for assistance with your check copy request. We generally charge a monthly fee for including one or more check images with your paper statement. Please see your Personal Schedule of Fees for more information. An automated accounting system is an information system that allows the collection, storing and processing of financial data that are used by decision-makers in businesses.

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